Difference between revisions of "Main Page"

From EG Wiki
Jump to: navigation, search
 
(15 intermediate revisions by 2 users not shown)
Line 1: Line 1:
= EUROGRAPHICS ASSOCIATION EXECUTIVE COMMITTEE =
+
= EUROGRAPHICS ASSOCIATION ORGANISATIONAL DATABASE =
<h2 align="center">Handbook of the Association (DRAFT Version 16)</h2>
 
<p align="center">D.A. Duce 26 October 2009</p>
 
 
<div style="border-style:solid; border-width:1.5px; padding:10px 10px">
 
<h3>NOTE</h3>
 
<p>It is some time since the Handbook was revised and the version on the web site is out-of-date.
 
The Executive Committee is <span style="font-style:italic">invited</span> to consider hosting the Handbook on the
 
EG wiki site, as a private Executive Committee document. If accepted, it is suggested that Executive Board members then review the content and
 
update as necessary, through the Chairman and Vice Chairmen.
 
</p>
 
</div>
 
<h3>1. Introduction</h3>
 
<p>This paper is an attempt at a document that describes the
 
structure and working practices of the Association as they affect
 
members of the Executive Committe and the Boards. It is intended
 
as both a reference for existing Committee and Board members and
 
an introductory guide for new members.</p>
 
<p>This is a revision of the document presented in August
 
2005.</p>
 
<ul>
 
<li>Composition of Eurographics Boards as of October 2009 has been
 
added.</li>
 
<li>Changes to operations made during 2009.</li>
 
<li>Combination of Promotions and On-line Boards.</ul>
 
<h3>2. The Current Organizational Structure</h3>
 
<p>The supreme authority is the General Assembly of all members
 
with voting rights. The General Assembly appoints the Executive
 
Committee. The administrative structure below the Executive
 
Committee currently consists of the Officers of the Association,
 
Chairman, two Vice Chairmen, the immediate past Chairman,
 
Secretary, Treasurer plus the Boards, of which we have 7:
 
Executive, Education, Professional, Operations,
 
Promotion and On-line, Publications and Workshops. There is also a post of
 
Assistant Treasurer. We also have three national treasurers, who
 
look after the Association's bank accounts in the UK, USA and
 
Germany. In addition, a Strategic Officer serves the Executive
 
Board in a strategic planning role. The role of the Strategic
 
Officer is to address strategic issues that do not clearly fall
 
within the responsibility of any one of the Board chairs.</p>
 
<p>The Fellows of the Association also hold an annual meeting
 
during the Annual Event to consider the appointment of new
 
Fellows and other business.</p>
 
<p>The Association has a number of established national
 
Chapters with local Executive Boards.
 
</p>
 
<h3>2.1 Education Board</h3>
 
<p>The Education Board was formed in March 2002.</p>
 
<p>The Education Board organise workshops and a papers session at the annual event, to promote the theory and practice of computer
 
graphics education.</p>
 
 
<h3>2.2 Operations Board</h3>
 
<p>The Operations Board is responsible for day-to-day membership matters and the administrative affairs of the Association.</p>
 
<p>The Association has a contract with TU-Graz to provide support services, which include
 
support for the day-to-day running of membership affairs and payments.
 
The Secretary has oversight of membership matters. The group of people providing support services is referred to as the
 
EG Support Team.</p>
 
<p>The Treasurer looks after
 
production of accounts, budgets and bookkeeping,
 
and the Association's bank accounts in Germany and Switzerland.
 
Members in the countries concerned look after the UK
 
and USA accounts.
 
The Assistant Treasurer is responsible for workshop
 
finances. </p>
 
<p>A Minutes Secretary usually takes the minutes at Executive
 
Board and Executive Committee meetings. </p>
 
<p>Some membership renewals in the UK (essentially those
 
involving payment by cheques in pounds sterling) are handled
 
initially by the UK bank account manager. When payments are
 
received, details of member name, number and option selected are
 
emailed to the Secretary, who acknowledges receipt and issues the
 
membership card. A summary of transactions on the UK account,
 
together with bank statements are sent to the Treasurer monthly
 
or quarterly as requested.</p>
 
<p>The Assistant Treasurer looks after event financing and
 
invoicing for non-member differentials and other invoices for
 
workshops. It is usually the Treasurer who issues invoices to the
 
annual event for non-member differential, copies of conference
 
proceedings used and any expenditure (e.g. on mailing) incurred
 
by EG in support of the annual event. In general, all invoices
 
(with the exception of membership invoices) are issued by the
 
Treasurer or Assistant Treasurer.</p>
 
<p>The EG Stand at the annual event is also organised by the
 
Operations Board and the Promotions/On-line Board.
 
We have developed standard
 
ways of reporting the results of the stand, which enable
 
comparisons to be made. A pricing policy for
 
sales at events has been developed.</p>
 
<p>The Secretary and the EG Support Team maintain the paper archives of the Association
 
and collections of reference material, such as conference CFPs
 
and programmes and posters.</p>
 
<p>The duties of the secretariat include the
 
following.</p>
 
<ol>
 
<li>Handling and management of the register of members,
 
membership files and database.</li>
 
<li>Collection of membership fees, deposit of cheques, collection
 
of credit card payments.</li>
 
<li>Preparation of mailing addresses for Computer Graphics
 
Forum.</li>
 
<li>Preparation of the ballot for the Executive Committee elections. The
 
text for the ballot is based on the
 
names of candidates provided by the Nominating Committee
 
which consists of two members appointed by the Executive
 
Committee and two by the General Assembly, annually. The EG Support Team manages the electronic ballot.
 
</li>
 
<li>General correspondence.</li>
 
<li>Handling bookshop materials and orders.</li>
 
<li>Preparation of annual invoices for membership renewals.</li>
 
</ol>
 
 
<h3>2.3 Professional Board</h3>
 
<p>The Professional Board has responsibility for the Constitution
 
and Bye-laws, national chapters, liaisons with computer societies
 
in Europe, national graphics groups and international
 
organizations and events. The handling of agreements has been
 
streamlined by the introduction of standard forms of agreement.
 
Three types of agreement have been standardized:</p>
 
<ol>
 
<li>Affiliation agreements with other societies. These may
 
include a range of options from the exchange of information to
 
reciprocal membership discounts.</li>
 
<li>Sponsorship of events. Sponsorship in the sense used here
 
implies a financial commitment by Eurographics.</li>
 
<li>"In co-operation with" agreements with events. In the sense
 
used here, this implies no financial commitment on the part of
 
Eurographics.</li>
 
</ol>
 
<p>The Constitution and Bye-laws were last revised in 2007 (to resolve inconsistencies arising from the
 
change of date of the annual
 
event with the provisions
 
of the constitution concerning the date of the Annual General
 
Meeting and the grace period before membership is cancelled
 
for non-payment of subscriptions).
 
The main
 
reference documents of the Professional Board are the
 
Association's Constitution and Bye-laws and the standardised
 
affiliation agreements. The Professional Board has "care" of the
 
local chapters and hosts an annual meeting with Chapter
 
Chairmen.</p>
 
 
<h3>2.4 Promotions and On-line Board</h3>
 
<p>The Board is responsible for formulation and operation of PR strategy.
 
The Board looks after the generation and
 
distribution of promotional material (membership information,
 
details of forthcoming events, etc.). Designated individuals on
 
the Board are responsibile for the organization the EG
 
presence at SIGGRAPH. This Board also helps with
 
promotional material for the EG Stand at the EG event.</p>
 
<p>The Board has responsibility for delivery of on-line
 
services via the EG web site. On-line services include the
 
development of the EG site both for external viewers, as a
 
showcase for the Association, as well as for Eurographics
 
members.</p>
 
<p>For non-members, the web site provides information on the
 
Association and on its activities, including publications
 
information and a calendar events. Members are provided
 
additionally with access to (parts of) the members' database, the
 
EG Digital Library - though the EG DL itself is the responsibility of the Publications Board.</p>
 
<p>Arrangements with other Boards for providing and updating
 
information are in place. The Board aims for effective
 
lightweight processes.</p>
 
<p>Operational and development aspects of on-line services are
 
managed under a contract with the EG Support Team.</p>
 
 
<h3>2.5 Publications Board</h3>
 
<p>The Publications Board looks after CGF and EG Publications.
 
The Chief Editors of CGF are ex
 
officio members of the Executive Committee. This was done in the
 
past so that they have an overview of what is happening in the
 
Association and are therefore in a position to co-ordinate the
 
promotion of the Association through the journal with other
 
promotional activities.</p>
 
<p>Current members of the Board are the Chairman of the Board,
 
the CGF Chief Editors, the Workshop Series Chair, the Workshop
 
Series Editors and EG DigLib Chair. The manager of the EG Support Team is the deputy chair of the Board.</p>
 
<p>As noted earlier, there is interaction between the
 
Publications Board and the Online Board (web site) and the
 
Workshops Board (publication of workshop proceedings).</p>
 
<p>Responsibility for financial management of Computer Graphics
 
Forum, rests with the Publications Board in collaboration with
 
the Treasurer and the Secretary. The Treasurer is responsible for
 
paying invoices, the Publications Board and the Secretary for
 
verifying that invoices are correct.</p>
 
<p>The Publications Board is responsible for management of the Digital Library
 
and for the production of electronic and printed copies of proceedings - an activity referred to as EG Publishing.
 
The mechanics of this are executed through the contract with the EG Support Team.</p>
 
 
<h3>2.6 Workshops Board</h3>
 
<p>The Workshops Board looks after workshop/symposium
 
organisation and working groups. The policy on workshops is
 
contained in the Workshop Organisers Guide and this is the main
 
reference document of the Workshops Board.</p>
 
 
<p>EG currently has four types of workshops/symposia: traditional
 
EG events, events co-sponsored by ACM SIGGRAPH, events
 
co-sponsored by IEEE TCVG and events in co-operation with ACM
 
SIGGRAPH.</p>
 
<p>Non-EG members attending workshops pay a differential
 
supplement. Workshop organisers are responsible for paying this
 
supplement to EG for all who are not members. The Workshop Board
 
Chairman may request that workshop chairs be given access to
 
appropriate fields in the EG member database, for the duration of
 
each workshop, to enable necessary checking of application forms
 
to be done.</p>
 
<p>For co-sponsored events, EG shares an administrative fee, the
 
surplus, and the financial risk with the co-sponsor, as
 
negotiated with the co-sponsor.</p>
 
<p>There are overlaps with the Publications Board in the workshop
 
proceedings area, for which the Publications Board takes
 
responsibility.</p>
 
 
<h3>2.7 Executive Board</h3>
 
<p>In addition to managing the day to day running of the
 
Association, the Executive Board has a responsibility for
 
conferences, together with the Conference Steering Committee. </p>
 
 
<h3>2.8 Conference Steering Committee</h3>
 
<p>The Conference Steering Committee was established in 2006. Its first meeting was in 2007. </p>
 
<p>Responsibilities include:</p>
 
<ol>
 
<li>Define the paper selection process for EG conferences</li>
 
<li>Approve the IPC chairs of EG conferences</li>
 
<li>Select/approve non-local co-chairs of EG conferences</li>
 
<li>Discuss and evaluate future conference sites</li>
 
<li>Update and maintain the conference planning guide</li>
 
</ol>
 
   
  +
==[[Handbook of the Association]]==
<h3>2.9 Executive Committee and General Assembly</h3>
 
<p>The duties of the Executive Committee and General Assembly are
 
defined in the Constitution. The current set are included here
 
for reference. The Constitution is available on-line at the EG
 
web site.</p>
 
<h3>2.9.1 General Assembly</h3>
 
<p>The duties of the General Assembly (Article 8) are:</p>
 
<ol>
 
<li>adopt or modify the Constitution;</li>
 
<li>elect and dismiss Executives and the Auditors;</li>
 
<li>fix the annual dues;</li>
 
<li>approve the regions and the minimum number of Executives from
 
each;</li>
 
<li>consider reports submitted to it and approve the
 
accounts;</li>
 
<li>approve the programme of work as defined by the Executive
 
Committee.</li>
 
</ol>
 
<p>Note Article 8.7. To be approved, decisions to fix annual dues
 
shall require the favourable vote of two-thirds of the Corporate
 
Members of the Association voting. All other decisions, except
 
those reserved elsewhere in these Articles, shall require a
 
simple majority of the Corporate Members voting. In the event of
 
a tie, the Chairman of the meeting shall have a second, or
 
casting vote.</p>
 
   
<h3>2.9.2 Executive Committee</h3>
 
<p>Article 14 defines the function and powers of the Executive
 
Committee. The Executive Committee governs and represents the
 
Association and shall have general charge of all matters of
 
interest to the Association.</p>
 
<p>In particular the Executive Committee is empowered to:</p>
 
<ol>
 
<li>fulfil the purpose of the Association as it is defined in
 
Article 2 and define its programme of work;</li>
 
<li>administer the assets and property of the
 
Association;</li>
 
<li>summon the General Meeting;</li>
 
<li>organize ballots and consultations by mail;</li>
 
<li>approve an electronic ballot system for use in accordance
 
with the provisions of Article 10;</li>
 
<li>appoint and supervize subject and national groupings
 
entrusted with special tasks within the general frame-work of the
 
Association;</li>
 
<li>appoint delegates or representatives of the Association
 
to scientific conferences or meetings;</li>
 
<li>carry out decisions of the General Meeting;</li>
 
<li>present to the General Meeting annual and other reports
 
and a financial report together with the auditor's report;</li>
 
<li>accept new members of the Association;</li>
 
<li>decide to terminate a membership;</li>
 
<li>accept donations to the Association.</li>
 
</ol>
 
   
  +
==[[The Eurographics Conference Planning Guide]]==
<h3>3. Terms of Reference</h3>
 
   
<h3>3.1 Executive Board</h3>
 
<p>Management of the Association between meetings of the
 
Executive Committee.</p>
 
<ol>
 
<li>Presenting estimates and budget and five-year forward look to
 
the Executive Committee.</li>
 
<li>Ensuring that contracts are signed in accord with agreed
 
signing powers and receiving copies of signed contracts. (Note
 
that originals of signed contracts are lodged with the Central
 
Secretariat.)</li>
 
<li>Ensuring audited accounts are available for the Executive
 
Committee and General Assembly.</li>
 
<li>Preparing reviews of strategic directions for consideration
 
by the Executive Committee.</li>
 
<li>Co-ordination of activities of other Boards.</li>
 
<li>Management of events which fall outside the scope of the
 
Workshops Board.</li>
 
</ol>
 
<p>Conference responsibilities.</p>
 
<ol>
 
<li>To oversee the organisation of the annual event (conference
 
and tutorials).</li>
 
<li>To liaise with the local organising committee to ensure the
 
smooth running of the event.</li>
 
<li>To act as guardians of the Eurographics image in the
 
presentation and format of the annual event.</li>
 
<li>To oversee the preparation of contracts, budgets and accounts
 
for presentation to the Executive Committee.</li>
 
<li>To report on the state of annual events at each Executive
 
Committee.</li>
 
<li>To solicit and recommend venues for future conferences to the
 
Executive Committee.</li>
 
<li>Maintenance of the Conference Planning Guide. (Delegated to
 
the Professional Board.)</li>
 
<li>Collection and analysis of conference data.</li>
 
<li>Provision of information about forthcoming conferences to the
 
Operations Board for inclusion in the web site.</li>
 
</ol>
 
   
  +
==[[How to use a WIKI]]==
<h3>3.2 Professional Board</h3>
 
<ol>
 
<li>Maintenance of the Constitution and associated
 
provisions.</li>
 
<li>Formulating policy on affiliations, sponsorship and "in
 
co-operation with" status with other societies and events and
 
negotiation of new agreements.</li>
 
<li>Coordination of policy with national chapters.</li>
 
<li>Protection and promotion of the professional image of the
 
Association.</li>
 
<li>Maintenance of the Conference Guide. (Delegated from
 
Executive Board.)</li>
 
</ol>
 
 
<h3>3.3 Operations Board</h3>
 
<p>There are three strands to the Operations Board: membership,
 
finance and bookshop.</p>
 
<ol>
 
<li>Day to day operation of the secretariat and treasury.</li>
 
<li>Production of quarterly accounts for circulation to Executive
 
Board.</li>
 
<li>Preparation of annual accounts for audit.</li>
 
<li>Formulation and operation of investment policy.</li>
 
<li>Operations of affiliation agreements with other societies
 
with regard to new memberships and renewal of subscriptions.</li>
 
<li>Preparation of annual budget and five-year forward look for
 
submission to Executive Board, Committee and General
 
Assembly.</li>
 
<li>Organising Eurographics Stand at annual event.</li>
 
<li>Operation of Eurographics bookshop.</li>
 
</ol>
 
<p>The Assistant Treasurer has a number of responsibilities with
 
respect to workshops and works closely with the Workshops Board
 
to discharge these.</p>
 
<ol>
 
<li>Checking EG workshop preliminary budgets.</li>
 
<li>Approval of use of hardship funds for workshops (jointly with
 
Workshops Board Chairman).</li>
 
<li>Issuing invoices to Workshops for supply of books and
 
differential between EG and non-EG fees.</li>
 
</ol>
 
 
<h3>3.4 Promotions and On-line Board</h3>
 
<ol>
 
<li>Production of PR material, Press Releases, etc.</li>
 
<li>Organising Eurographics representation at other events.</li>
 
<li>Formulation and operation of PR strategy.</li>
 
<li>Management of EG presence and stand at SIGGRAPH.</li>
 
<li>management of the EG web site.</li>
 
</ol>
 
 
<h3>3.5 Publications Board</h3>
 
<ol>
 
<li>Formulation of strategy for publications.</li>
 
<li>Operation of the journal, Computer Graphics Forum.</li>
 
<li>Negotiation of terms of contract for Computer Graphics Forum
 
and other publications, prior to approval by the Executive
 
Board.</li>
 
<li>Publications of the proceedings of the annual event through
 
Computer Graphics Forum for which the chief editors of the
 
journal have special responsibility as ex officio members of the
 
International Programme Committee.</li>
 
<li>Publication of workshop and other proceedings.</li>
 
<li>Management of the Eurographics Digital Library.</li>
 
</ol>
 
 
<h3>3.6 Workshops Board</h3>
 
<ol>
 
<li>Formulation of strategy for workshops and working
 
groups.</li>
 
<li>Maintenance of Workshop Organisers Guide.</li>
 
<li>Operation of Working Groups.</li>
 
<li>Approval of scientific content, organisational and financial
 
aspects of workshop proposals, the latter together with the
 
Assistant Treasurer.</li>
 
<li>Publicity for workshops and working groups, and soliciting
 
reports for Computer Graphics Forum.</li>
 
<li>Publicity of EG activities at workshops.</li>
 
<li>Supply of information to the On-line Board about workshops
 
for inclusion in the EG web site.</li>
 
</ol>
 
 
<h3>3.7 Education Board</h3>
 
<p>Formation of the Education Board was agreed in March 2002.
 
Terms of reference have not yet been defined.</p>
 
 
<h3>3.8 Conference Steering Committee</h3>
 
<p>Formation of the Conference Steering Committee was agreed in November 2006.
 
The CSC secures the overall quality of Eurographics annual conferences and watches that the general conference style is compatible with past events. It advises the EXB and EXC on strategic issues concerning the annual event and is available to advise on logistics at a high level and for consultation with the local organisers and the monitoring officer of each year.
 
<br>
 
Composition of the committee:
 
*EG Chair
 
*one EG-Vice Chair (shall normally be the chair of the CSC)
 
*one CGF chief editor (selected by themselves)
 
*2 to 3 senior EG members chosen by the CSC chair (often chairs of past EG-conferences)
 
*next 1 to 2 monitoring officers (without voting rights)
 
<br>
 
Jobs of the Conference Steering Committee:
 
*personal meetings once a year during the annual event, and additional tele-meetings as needed inbetween,
 
*definition of the format of the paper selection process for EG-conferences,
 
*consultation and approval of the conference committee based on proposals from local organisers, especially the IPC chairs and all non-local co-chairs,
 
*supervision of the composition of the IPC (areas and balance rather than individual names),
 
*discussion and evaluation of future conference sites, up to 5 years forward planning,
 
*maintenance of the Conference Planning Guide.
 
</p>
 
 
<h3>4. Appointment and Terms of Office</h3>
 
<p>The table below summarises the processes by which the
 
Executive Committee, Boards and officers are appointed and their
 
terms of office.</p>
 
<table border="1" cellpadding="5" cellspacing="2">
 
<tr>
 
<th>Function</th>
 
<th>Method of Appointment</th>
 
<th>Term of Office</th>
 
</tr>
 
<tr>
 
<td width="33%">Executive Committee</td>
 
<td width="33%">21 elected members appointed by ballot of all
 
ordinary members and fellows</td>
 
<td width="34%">3 years renewable from 1 January following year
 
in which election held</td>
 
</tr>
 
<tr>
 
<td width="33%">Boards</td>
 
<td width="33%">Chairman appointed by Executive Committee, must
 
be an elected EXC member. Other members appointed by
 
Chairman</td>
 
<td width="34%">1 year renewable</td>
 
</tr>
 
<tr>
 
<td width="33%">Chairman, Vice Chairmen</td>
 
<td width="33%">By Executive Committee, must be elected members
 
of EXC at time of appointment</td>
 
<td width="34%">2 years, renewable</td>
 
</tr>
 
<tr>
 
<td width="33%">Secretary, Treasurer</td>
 
<td width="33%">By Executive Committee, need not be elected
 
members of EXC</td>
 
<td width="34%">1 year renewable</td>
 
</tr>
 
<tr>
 
<td rowspan="2">Computer Graphics Forum</td>
 
<td>Chief Editors Executive Committee</td>
 
<td>4 years</td>
 
</tr>
 
<tr>
 
<td>Computer Graphics Forum, Editorial Board By Chief
 
Editors</td>
 
<td>3 years</td>
 
</tr>
 
<tr>
 
<td>Workshop Proceedings Series Editors</td>
 
<td>By Executive Board</td>
 
<td> </td>
 
</tr>
 
<tr>
 
<td>Chairman of the Fellows</td>
 
<td>By the Fellows</td>
 
<td> </td>
 
</tr>
 
</table>
 
<p>It is recognized that it is highly desirable, but not
 
essential, that one of the Vice Chairmen should be Chairman
 
elect.</p>
 
<p>The following constraints on holding office were agreed by the
 
Executive Committee in September 2003. The conditions relate to
 
the EG Board chairs, EG Officers (excluding Administrative, i.e.
 
Secretary and Treasurer and Strategic Officers) and to Chapter
 
Committee officers. It does not relate to Chapter committee
 
members in general or to members of our various Boards in
 
general. It does not prevent a continuing role as a member of
 
these committees. It does not otherwise relate to the Executive
 
Committee members.</p>
 
<ol>
 
<li>There should be a limit on total period of service, 8
 
years.</li>
 
<li>There should be a limit on the period spent in a single role,
 
5 years.</li>
 
<li>These limits are counted independently at Chapter level and
 
EXB level (that is, Chapter service does not count in any way
 
against the time of EXB service, or vice versa).</li>
 
<li>Appointment to EG Chair or Vice Chair each extends by two
 
years that person's total under condition (1) (so that a Chair
 
does not have to stand down prematurely on a technicality), or by
 
the amount of time they spend in that role if less. We note that
 
EG Chairs are already limited to 4 years maximum and Vice Chairs
 
will be limited to 5 years in that role by (2).</li>
 
</ol>
 
 
<h3>5. Fellows</h3>
 
<p>The Constitution and Bye-laws define Ordinary Membership,
 
Student Membership, Honorary Membership and Fellowship. Fellows
 
are now elected by the existing Fellows of the Association,
 
acting as a College of Fellows. The Bye-laws define the criteria
 
for election to Fellowships. An annual meeting of Fellows is held
 
at the annual event and the results of the deliberations are
 
reported to the Executive Committee and General Assembly. It is
 
customary for the Fellows meeting to be held on Monday evening in
 
order that the results are available for the Executive Committee
 
meeting the following day. The Fellows now have an internal
 
organisation with a Chairman and Vice Chairman. The Fellows have
 
defined procedures for the election of new Fellows (which came
 
into effect during 1998/99).</p>
 
<h3>6. Signing Powers</h3>
 
<p>Article 18 of the Constitution states that:</p>
 
<p><i>The Association is bound by the signature of its Chairman,
 
or should the Chairman be prevented from signing, of one of the
 
two Vice-Chairmen or the Vice-Chairman ex officio, together with
 
the signature of another member of the Executive
 
Committee.</i></p>
 
<p>There are some circumstances in which this formula turns out
 
to be overly restrictive and the Executive Committee agreed in
 
September 1993 to delegate authority for signing contracts to
 
certain individuals for certain kinds of agreements, according to
 
the table below.</p>
 
<table border="1" cellpadding="5" cellspacing="2">
 
<tr>
 
<th>Contract</th>
 
<th>Signed by:</th>
 
</tr>
 
<tr>
 
<td width="50%">Annual event</td>
 
<td width="50%">Chairman and Vice Chairman</td>
 
</tr>
 
<tr>
 
<td width="50%">Tutorial lecturers for annual event</td>
 
<td width="50%">Tutorial Chairman and Conference Chairman, and
 
(usually) Conference Officer</td>
 
</tr>
 
<tr>
 
<td width="50%">Symposia</td>
 
<td width="50%">Chairman and Vice Chairman</td>
 
</tr>
 
<tr>
 
<td width="50%">Workshop</td>
 
<td width="50%">Workshops Board Chairman</td>
 
</tr>
 
<tr>
 
<td width="50%">Computer Graphcs Forum</td>
 
<td width="50%">Chairman and Vice Chairman</td>
 
</tr>
 
<tr>
 
<td>Contract for a series of publications</td>
 
<td>Chairman and Vice Chairman</td>
 
</tr>
 
<tr>
 
<td>Publications in a series for which there is an agreed
 
standard contract</td>
 
<td>Publications Board Chairman</td>
 
</tr>
 
<tr>
 
<td>Licence to Publish</td>
 
<td>Conference Officer (for conference publications - tutorial
 
notes, STAR reports etc.)<br>
 
Publications Board Chairman (other cases, e.g. workshop
 
publications)</td>
 
</tr>
 
<tr>
 
<td>Use of material in which Eurographics holds copyright</td>
 
<td>Publications Board Chairman</td>
 
</tr>
 
<tr>
 
<td>Chapters</td>
 
<td>Chairman, or a Vice Chairman, individually</td>
 
</tr>
 
<tr>
 
<td>Affiliation, sponsorship and "in co-operation with
 
agreements"</td>
 
<td>Professional Board Chairman agrees and signs</td>
 
</tr>
 
<tr>
 
<td>Bank accounts</td>
 
<td>Chairman, Vice Chairmen, Treasurer and Secretary (unless
 
agreed otherwise)</td>
 
</tr>
 
</table>
 
<p>It does occasionally happen that a contract has to be signed
 
in a short space of time. In such circumstances, the Chairman and
 
Vice Chairmen are authorized by the Constitution to sign on
 
behalf of the Association, but an exception is made for the
 
annual event contract and the Computer Graphics Forum contract
 
which should always carry two signatures as a protective
 
measure.</p>
 
<p>Anyone signing a contract on behalf of the Association should
 
lodge one original copy of the contract, signed by all
 
contracting parties with the Secretary of the Association in
 
Aire-la-Ville. Officers signing contracts are also reminded that
 
it is customary for all parties to also initial each page of the
 
contract and schedules on all original signed copies.</p>
 
 
<h3>7. Expenses</h3>
 
<p>Travelling expenses are not paid for Executive Committee
 
meetings. Expenses are payable for Board members and other
 
officers in the discharge of their duties, when no other
 
financial support is available. Details of the payments procedure
 
are available from the Treasurer. Claims forms should be returned
 
to the Treasurer.</p>
 
<h3>8. Current Responsibilities</h3>
 
<p>The table below lists responsibilities other than those
 
covered by the composition of the Executive Board.</p>
 
<table border="1" cellpadding="5" cellspacing="2">
 
<tr>
 
<th>Function</th>
 
<th>Appointee</th>
 
</tr>
 
<tr>
 
<td>UK Account Manager</td>
 
<td>David Duce.<br>
 
Note: Bob Hopgood and Phil Willis are also signatories</td>
 
</tr>
 
<tr>
 
<td>USA Account Manager</td>
 
<td>Elaine Bono.<br>
 
Note: Peter Bono is also a signatory</td>
 
</tr>
 
<tr>
 
<td>Executive Committee Minutes Secretary</td>
 
<td>David Duce</td>
 
</tr>
 
<tr>
 
<td>Fellows</td>
 
<td>Chairman: David Duce (elected 2002)<br>
 
Vice Chairman: Jose Encarnacao (elected 1998)</td>
 
</tr>
 
</table>
 
 
<h3>9. Board Membership (October 2009 - to be checked)</h3>
 
<table border="1" cellpadding="5" cellspacing="2">
 
<tr>
 
<th>Board</th>
 
<th>Membership</th>
 
</tr>
 
<tr>
 
<td>Operations</td>
 
<td>David Duce (Chair)
 
Carlo Vandoni<br>
 
<br>
 
Werner Hansmann<br>
 
Francisco Melero<br>
 
Stefanie Behnke (Manager of EG Support Team)</td>
 
</tr>
 
<tr>
 
<td>Workshops</td>
 
<td>Heinrich Mueller (Chair)<br>
 
R. Daniel Bergeron<br>
 
Sabine Coquillart<br>
 
Thomas Ertl<br>
 
Lars Kjelldahl<br>
 
Reinhard Klein<br/>
 
Frits Post<br>
 
Xavier Pueyo<br>
 
Joachim Rix<br>
 
Francisco J. Melero Rus<br/>
 
Hans-Peter Seidel<br>
 
</td>
 
</tr>
 
<tr>
 
<td>Publications</td>
 
<td>Dieter Fellner (Chair)<br>
 
Roberto Scopigno<br>
 
Edi Groeller<br/>
 
Werner Purgathofer<br>
 
David Duce<br>
 
Stefanie Behnke</td>
 
</tr>
 
<tr>
 
<td>Professional</td>
 
<td>Jean-Michel Dischler
 
(Chair)<br>
 
Nigel W. John (Vice-Chair)<br/>
 
Wolfgang Heidrich<br/>
 
Vaclav Skala<br/>
 
Juan-Carlos Torres
 
</td>
 
</tr>
 
<tr>
 
<td>Promotions</td>
 
<td>Mary McDerby (Co-Chair)<br>
 
Marcus Magnor (Co-Chair)<br/>
 
<p><em>Rest of membership uncertain</em></p>
 
Pere Brunet
 
Monica Bordegoni <br>
 
Andy Day<br>
 
Joaquim Jorge<br>
 
Abel Gomes<br>
 
Jordi Regincos<br>
 
Vaclav Skala<br>
 
Carol O'Sullivan<br>
 
Marc Alexa<br>
 
Jean-Michel Dischler</td>
 
</tr>
 
<tr>
 
<td>Education</td>
 
<td>Isabel Navazo (Chair)<br>
 
JJ.Bourdin (F)<br>
 
J. Brown (USA)<br>
 
S. Cunningham (USA)<br>
 
W. Hansmann (D)<br>
 
T. Howard (UK)<br>
 
J. Jorge (P)<br>
 
D. Martin (E)<br>
 
R. Scateni (I)
 
</tr>
 
<tr>
 
<td>Executive</td>
 
<td>Chairman Scopigno<br>
 
Vice Chairmen Ertl, Duce<br>
 
Secretary Vandoni<br>
 
Treasurer Hansmann<br>
 
Assistant Treasurer Melero<br>
 
Education Navazo<br>
 
Operations Duce<br>
 
Professional Dischler<br>
 
Promotions/Online McDerby/Magnor<br>
 
Publications Fellner<br>
 
Strategic Issues Duce<br>
 
Workshops Mueller</td>
 
</tr>
 
</table>
 
<table border="1" cellpadding="5" cellspacing="2">
 
<tr>
 
<td>Conference Steering Committee<br>as of 2010</td>
 
<td>Werner Purgathofer (EG vice-chair) = Chairman<br>
 
Roberto Scopigno (EG chair)<br>
 
Edi Groeller (CGF)<br>
 
Thomas Akenine-Moeller (EG2010)<br>
 
Ruediger Westermann (EG2009)<br>
 
George Drettakis (EG2008)<br>
 
Wolfgang Heidrich (mon.off. EG2011)<br>
 
N.N. (mon.off. EG2012)</td>
 
</tr>
 
</table>
 
= The Eurographics Conference Planning Guide =
 
 
The first 6 sections (Introduction to Timetable for Organisation) together with Appendix 1 have open access. Access to the whole Conference Guide is available on request to any group who are planning a bid to host the conference. Please contact the Professional Board Chair (mailto:professional-board-chair@eg.org) for more information.
 
 
<b> Contents </b>
 
* [[Introduction]]
 
* [[Applying to Host the Event]]
 
* [[Role of the Eurographics Executive Board]]
 
* [[The Local Organising Committee]]
 
* [[The Conference Organiser]]
 
* [[Timetable for Organisation]]
 
* [[The Budget]]
 
* [[The Web Pages]]
 
* [[The Tutorials]]
 
* [[The Conference Programme]]
 
* [[The Günter Enderle Award]]
 
* [[The John Lansdown Award]]
 
* [[The Short Presentations]]
 
* [[State-of-the-Art Reports]]
 
* [[The Social Programme]]
 
* [[The Slide and Animation Competitions and Shows]]
 
* [[Graphics Labs Database]]
 
* [[Computing Equipment and the Internet]]
 
* [[Student Volunteers]]
 
* [[Publicity]]
 
* [[During the Conference Week]]
 
* [[Optional Events]]
 
* [[Wind-up]]
 
* Appendices
 
** [[Appendix 1: Application Form to Host the Annual Event]]
 
** [[Appendix 2: Sample Letters and Forms for Tutorials]]
 
** [[Appendix 3: Sample Letters and Forms for Conference]]
 
** [[Appendix 4: Günter Enderle Award Committee: Procedures]]
 
** [[Appendix 5: Opening and Closing Sessions]]
 
** [[Appendix 6: License to Publish Form]]
 
** [[Appendix 7: ISSN for Conference Proceedings]]
 
 
=[[How to use a WIKI]]=
 
This WIKI uses [http://www.mediawiki.org MediaWiki], the software the [http://www.wikipedia.org Wikipedia] uses. You can use the help of the Wikipedia:
 
* [http://en.wikipedia.org/wiki/Wikipedia:How_to_edit_a_page How to edit a page]: [http://en.wikipedia.org/wiki/Wikipedia:How_to_edit_a_page#Wiki_markup Wiki markup], [http://en.wikipedia.org/wiki/Wikipedia:How_to_edit_a_page#Links_and_URLs Links]
 
 
<b> Getting started </b>
 
 
* [http://www.mediawiki.org/wiki/Help:Configuration_settings Configuration settings list]
 
* [http://www.mediawiki.org/wiki/Help:FAQ MediaWiki FAQ]
 
* [http://mail.wikimedia.org/mailman/listinfo/mediawiki-announce MediaWiki release mailing list]
 

Latest revision as of 12:11, 10 April 2013