Manage Submission Fields

Manage Submission Fields

The Manage Submission Fields page allows conference administrators to configure the custom fields that authors must fill in when submitting a paper to the conference.

Overview

Each submission form contains a set of fixed built-in fields, as well as a list of configurable custom fields. The custom fields can be added, edited, reordered, and deleted by the conference administrator.

Built-in Fields

The following fields are always present and cannot be modified or removed:

Field Name	Required	Type	Description
Title	Yes	TextBox	The title of the submission.
Abstract	Yes	TextBox	The abstract of the submission.
Representative Image	No	Image	An optional image representing the submission.
Categories	Yes	—	Categories selected from the area of expertise.

Custom Fields

Custom fields appear between the built-in fields and can be fully managed by the conference administrator.

Field Properties

Each custom field has the following properties:

Property	Description
Field Name	The label shown to the author on the submission form.
Required	Whether the author must fill in this field before submitting.
Field Type	The type of input control rendered for this field (see Field Types).
ComboBox Values	A semicolon-separated list of options, used only when Field Type is ComboBox.
Description	An optional hint or explanation shown to the author below the field.

Field Types

Type	Description
TextBox	A single-line text input. Suitable for short values such as a subtitle or a URL.
TextArea	A multi-line text input. Suitable for longer free-text responses.
ComboBox	A dropdown list. The available options must be defined in the ComboBox Values property, separated by semicolons (e.g. Option A;Option B;Option C).
CheckBox	A boolean yes/no toggle.

Managing Fields

Adding a Field

1. Scroll to the bottom row of the field table.
2. Fill in the Field Name, Required, Field Type, and optionally ComboBox Values and Description.
3. Click Add.

The new field will appear at the end of the custom field list.

Editing a Field

1. Click the pencil icon (Template:Icon) on the row you want to edit.
2. Modify the values inline directly in the table row.
3. Click the save icon (Template:Icon) to save, or the cancel icon (Template:Icon) to discard changes.

Deleting a Field

1. Click the delete icon (Template:Icon) on the row you want to remove.
2. Confirm the deletion in the dialog that appears.

⚠️ Warning: Deleting a field is permanent. Any data authors have already entered for this field in existing submissions will also be lost.

Reordering Fields

Use the up and down arrow buttons on the right side of each row to change the display order of the fields on the submission form. Built-in fields are always shown first and last and cannot be reordered.

Notes

• The ComboBox Values property is only relevant when the Field Type is set

 to ComboBox. It is ignored for all other field types.

• Fields marked as Required will block submission if left empty by the author.
• The order of fields defined here reflects the order they appear on the

 submission form seen by authors.